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Registration Process

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Exact Education Registration Process

Step 1 of 19

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  • Personal Details

  • Exact Education provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller. This is why we have asked for your personal data on this form. When we process your personal data we must do so in accordance with data protection laws. Those laws require us to give you a Privacy Statement to explain how we manage your personal data. Click this link to read our Privacy Policy
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  • Upload your CV

    Please upload your CV, preferably as a Word Document. If you do not have a CV, you can use our CV Template to create a CV to upload - CV Template
  • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
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  • Information for the Applicant and Declarations

    Please read the information and complete the declarations as indicated in the following sections.
  • Criminal Record Disclosure

    Before completing this section please read our policy regarding candidates with criminal convictions.

    We are asking you to complete this form in relation to job roles which are not exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). For this reason you are only required to disclose information about unspent convictions. You are not required to disclose spent convictions on this form.

    Additionally, you are not required to declare any information about ‘protected’ offences – (offences to which the filtering rules apply). If you are unsure as to whether a conviction is unspent/spent or protected (filtered) please see the additional guidance or you can contact organisations such as NACRO or Unlock for further information.

    If you wish to be put forward for/if any role is identified which may be suitable for you but which is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020), meaning that you are required to disclose spent convictions, we will ask you to complete an additional criminal disclosure form. You are not required to complete that additional form if you do not wish to be put forward for that type of work.

  • If you have declared any convictions you are welcome to provide us with any additional information that you think may be relevant and which will help us to determine your suitability to be put forward for roles with our clients. This could include for example information about the circumstances of the offence, any work (paid or voluntary) or training that you have undertaken since, change in your circumstances etc.

    We will seek to put forward/supply the best possible candidates to our clients. Having a criminal conviction will not necessarily exclude you from the process.

    The information given will be treated in the strictest of confidence and only taken into account where, in our reasonable opinion, the offence is relevant to the post to which you are applying. Failure to declare a conviction may require us to exclude you from our register if the offence is not declared but later comes to light. If you are working in an assignment with a client at the time that we are made aware of a conviction that have not disclosed to us, we may be legally required to inform our client of that information and your assignment may be terminated.

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  • DBS Certificate

  • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
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  • Overseas Check

  • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
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  • Childcare Disqualification Regulations (England only)

    Disqualification Under the Childcare Act 2006
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  • Confidentiality Agreement

    In return for Exact Education providing information to me in the course of my assignment as a Temporary Worker with Exact Education I promise to do the following in relation to the information given to me or obtained by me in the course of such placement (“the information”):

    I promise to hold the information in the strictest confidence, and to ensure that it is kept in a safe and secure place when not in use. I acknowledge that no information is to be removed from Customer(s) premises without the permission of the Customer(s);

    I promise to use the information only for the purpose of the work for which I have been given such information;

    I promise not to disclose it to any third party or to copy the information except as may be required in the course of my duties;

    I agree that any breach of this undertaking by me or any third party to whom I release the information may result in legal proceedings being commenced against me including a claim for the recovery of any losses or damages incurred by the Customer(s) as a result of that breach.

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  • Professional Body Checks

    We will check with the DFE Teacher Regulation Agency to determine whether or not there are any active professional misconduct sanctions in place against you. Please read and complete the declaration below:
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  • Health and Disability

    We want to ensure that we provide work finding services to all work seekers fairly and equally. The following questions on health and disability are asked in order to find out your needs in terms of reasonable adjustments to access our recruitment service and to find out your needs in order to perform the job or position sought. We will not divulge any medical condition to a client without first obtaining your written permission.

    This question does not form part of our recruitment decision. If answering “yes”, you will be able to specify the details and state if there are any reasonable adjustments that would assist you to carry out the the role. The questions on health and disability are asked in order to find out your needs in terms of reasonable adjustments to access our recruitment service and to find out your needs in order to perform the job or position sought.

  • Emergency Contact

    Please provide the contact details of your emergency contact in case we need to contact them on your behalf
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  • Safeguarding Declaration

    As part of your registration with Exact Education, we will keep you updated with any changes to the Education industry and in particular anything regarding safeguarding in order to keep your training/CPD current. As part of that we are asking you to read the documents “Keeping Children Safe in Education” and “Regulated Activity in Relation to Children” as they have been updated from September 2021.

    The information is for all school and college staff which includes supply workers. We recommend printing the Keeping Children Safe in Education document and keep it in a file should you ever need to refer to it in the future. Individual schools may have their own version of the guidance or their own safeguarding policies which if provided to you on a supply assignment you must follow.

    Please click the links below and read the information and then complete the declaration below:

    Keeping Children Safe in Education

    Regulated Activity in Relation to Children

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  • References

    Exact Education must obtain at least two satisfactory professional references and cover the last two years (if this requires more than two references please specify enough references to cover this period). One of these references must be from your current/most recent employer.

    References need to be addressed directly to us and pre-printed references will not be accepted unless we are able to contact the referee directly for verification. Emailed references must come from an official organisation/institution email address.

  • Current/Most Recent Employer

  • DD slash MM slash YYYY
  • Leave blank if still employed
    DD slash MM slash YYYY
  • Previous Employer

  • DD slash MM slash YYYY
  • Leave blank if still employed
    DD slash MM slash YYYY
  • Previous Employer

  • DD slash MM slash YYYY
  • Leave blank if still employed
    DD slash MM slash YYYY
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  • Document Uploads

    The following section we ask you to provide documents to prove your Right to Work in the UK, Identity, and Qualifications.
  • National Insurance Number

  • Accepted Documents:

    Payslip - dated within last 3 months

    Letter about your tax, pension or benefits - dated within last 3 months

    P60 - dated within last 12 months

    You can save or print a letter confirming your National Insurance number from your Personal Tax Account

    Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
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  • Right to Work in UK

  • The passport must be in date at the time of submission.
  • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
  • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
  • We require alternative Right to Work documents in order to proceed. Please contact us on 0191 212 1111.
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  • Identity Check

    The documents required here are dependent upon what was submitted in the Right to Work section.
  • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
  • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
  • We require alternative Identity documents in order to proceed. Please contact us on 0191 212 1111.
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  • Proof of Address

  • Accepted Documents:

    Bank Statement (issued in last 3 months)

    Credit Card Statement (issued in last 3 months)

    Utility Bill - not mobile telephone bill (issued in last 3 months)

    Benefit Statement, e.g. Child Benefit (issued in last 3 months)

    Mortgage Statement (issued in last 12 months)

    Council Tax Statement (issued in last 12 months)

    Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
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  • Qualifications

  • Drop files here or
    Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB, Max. files: 5.
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    • Previous Name(s)

    • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
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    • Photo of You!

      Please upload a professional photo of you. Head and shoulders, preferably with a white background. We use this photo for your profile with us which will be seen by the setting you are attending.
    • Accepted file types: jpeg, jpg, png, pdf, doc, docx, Max. file size: 8 MB.
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    • Applicant's Declaration

      • I confirm that the information I have given is true and correct
      • I consent to my personal data and CV being forwarded to clients
      • I consent to Exact Education contacting the referees I have given. I also give permission to contact any education setting that I have worked within for a reference
      • I consent to references being passed onto potential employers
      • I certify that I possess the qualifications that I claim to hold
      • I give Exact Education permission to provide work seeking services on my behalf
      • If, during the course of a temporary assignment, the Client wishes to employ me direct, I acknowledge that Exact Education will be entitled either to charge the client an introduction/transfer fee, or to agree an extension of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable to the Client)
      • I certify that I am not on DBS Barred Children’s List nor disqualified from work with children
      • I certify that I have read the Childcare Disqualification guidance and completed the declaration correctly
      • I certify that I am not subject to sanctions imposed by the DFE Teacher Regulation Agency and I am not currently suspended from work or awaiting the outcome of any investigation
      • I certify that I am legally entitled to work in the UK
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    Business Hours

    We are available 24 Hours a day telephone or email:

    Telephone: 0191 212 1111
    Email: info@exacteducation.com

      Office Hours:

    • Monday-Friday: 7am to 6pm
    • Saturday: Closed
    • Sunday: Closed

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